What is the right time and frequency for document shredding services?
Are you overwhelmed by paper? Is the information on these pages personal or private? Do you want to protect your organization and your employees and, at the same time, get rid of the mountain of paper in your warehouse? A document shredding company will help ensure that your business information remains secure while helping you get rid of paper.
Document destruction services can help you get rid of documents without compromising your organization’s information. However, before contacting them, you will have to decide on your plan of destruction. This plan will help you determine how often and how much you will spend to destroy your documents. The following factors should be taken into account when deciding the most suitable plan for your business:
- The volume of paper to shred. How much paper do you have to shred? This is one of the first questions the company will ask you when you contact them. You don’t need to have the details. You can estimate the quantity based on volume or weight, for example the number of boxes. This will give you a rough idea of how much it would cost to destroy them.
- How do you want them shredded? There are several options for shredding services. These include:
- Download or leave something: This will require you to deliver the documents you want to shred. They will be stored in a locked container until ready to be shredded. Many of these service providers will charge you by the pound, box, or bag.
- Mobile on site: The service provider will come to your premises with the equipment to shred the documents. They will weigh or pack them in standard boxes or bags before shredding them on site. This is the best option for highly sensitive materials as it provides greater security.
- The kind of help you need You will need to determine what type of service you need.
- Purge: This involves destroying a large volume of materials at the same time. This is a unique occurrence. It can happen after spring cleaning when relocating the office, annual cleaning, or other similar situations. The service provider will appear as scheduled to perform the purge.
- Newspaper: This is long term. It involves periodic destruction of documents. This is ideal if you have a lot of paperwork that needs to be kept under control.
Determine your schedule
You can now determine your schedule after considering the above factors. The frequency of destruction will be determined by the volume produced by the organization. A great way to determine how often they should be shredded is by installing shredding bins at your business. How long does it take to fill these containers? How much does it cost to shred a full container?
